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This may seem crazy when you first see it…but instead of using a to-do list, I put everything in my calendar.
Take a look…
You see, with a to-do list, a task that takes five minutes and a task that takes five hours both “look” like they’re the same size. And it’s harder to make sure you leave yourself enough time to get everything done.
So by putting everything in my calendar, I have to think about how much time a task will take me and plan accordingly. Plus I also set recurring events for all my day-to-day tasks, retainer client time, and other ongoing responsibilities I have to make sure they don’t fall through the cracks.
And I’ve found the way I structure these daily and weekly repeating events has a HUGE impact on my productivity.
Because they determine the default schedule I will follow on a daily and weekly basis.
Which is why at the end of every year, I take some time to review how I spent my time, what worked, and what didn’t. Then I come up with a revised schedule for the year ahead that I hope will help me be more productive — and also spend more time on the things that matter most to me.
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